Personal Data Protection
Pursuant to the Regulation of the European Parliament and of the Council (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), hereinafter referred to as the GDPR, we inform you that we process your personal data.
The principles, purposes and scope of your personal data processing by our Law Firm, as well as your rights, are described in detail below.
Who processes your personal data?
The controller of your personal data is Kancelaria Gotkowicz Kosmus Kuczyński i Partnerzy – Adwokaci with its registered office in Gdańsk, ul. Derdowskiego 26/3, 80 – 310 Gdańsk, e-mail: firstname.lastname@example.org, hereinafter referred to as the “Law Firm”.
For what purposes is your personal data processed?
Your personal data is processed for the following purposes:
[If the Law Firm’s website is used]
Your personal data will be processed to meet the Law Firm’s legitimate interest (Art. 6.1.f of the GDPR) consisting of ensuring the proper use of the website, including in particular the accurate display of the website, as well as the maintenance of website viewing statistics by the Law Firm.
[If correspondence or any other communication with the Law Firm takes place]
Your personal data will be processed to meet the Law Firm’s legitimate interest (Art. 6.1.f of the GDPR) consisting of establishing contact with you in writing, by telephone or electronic means, corresponding and communicating with you, identifying you, in particular if you are a party to proceedings attended by the Law Firm or if you are an employee or a business partner of a client or business partner of the Law Firm.
[If you intend to enter or have already entered into an agreement with the Law Firm]
Your personal data will be processed to take activities necessary to enter into, perform and account for the agreement.
[If you have given your consent to the processing of your personal data]
If you have given your consent to the processing of your personal data, your personal data will be processed on the basis of your consent to the extent set out therein (Art. 6.1.a of the GDPR). Consent to the processing of personal data is given voluntarily.
[Other purposes of personal data processing]
In addition, your personal data is processed by the Law Firm:
- to comply with the Law Firm’s obligations set out by law, in particular to share your personal data under court, administrative or other proceedings, if any, before state authorities and to fulfil obligations stemming from accounting and tax regulations (Art. 6.1.c of the GDPR);
- to meet the Law Firm’s legitimate interests (Art. 6.1.f of the GDPR) connected with providing legal assistance, including in particular making and defending against claims.
Which categories of your personal data are processed by the Law Firm?
The Law Firm processes the following categories of your personal data:
- contact data (first name, surname, e-mail address, telephone number, function and employer’s data);
- data necessary to perform the agreement, including representation before state authorities and courts (identification numbers, such as VAT No (NIP), PESEL and other information given for the purpose of the agreement as the Law Firm’s trade secret);
- if the website is used: electronic address data, i.e. IP number and the type of end device which is connected with the server.
Who is your personal data shared with?
Your personal data is not shared with third parties unless this is necessary to carry out the Law Firm’s activities. In such circumstances, recipients of your personal data will be:
- post operators and couriers;
- entities providing hosting and website maintenance services, e-mail and other electronic communications services and IT systems to the Law Firm;
- entities which the Law Firm must share your personal data with on the basis of commonly applicable legal regulations;
- entities cooperating with the Law Firm, including in particular accountants, attorneys, legal advisors and tax advisors;
- the Law Firm’s business partners or customers;
- banks (to the extent of payments).
From what sources does the Law Firm obtain personal data?
If you have not disclosed your personal data to the Law Firm, the data comes from the following sources:
- from the Law Firm’s customers or business partners;
- from other entities that provide your data, for example, in correspondence, including correspondence related to a trial;
- from publicly available sources, including in particular information published on websites.
Is your personal data transferred to third countries?
The Law Firm does not intend to transfer your personal data to third countries, unless this is required to fulfil the Law Firm’s obligations stemming from commonly applicable EU or national law regulations.
How long will your personal data be processed by the Law Firm?
Your personal data will be stored for a period which is dependent on the purpose of data processing and storage; however, no longer than:
- for the period necessary to contact and correspond with you;
- for the period necessary to provide legal protection, in particular the period of limitation of claims, if any; or
- for the term of your consent to the processing; or
- for the period necessary to fulfil the Law Firm’s legal obligations; or
- if you have entered into an agreement with the Law Firm, until the agreement is completed and settled;
- if you are an employee of a client or business partner of the Law Firm, until the agreement with this client or business partner is performed;
- whichever is longer.
What rights do you have in relation to the processing of your personal data by the Law Firm?
In connection with the processing of your personal data by the Law Firm, you have the following rights:
- the right of access to your personal data;
- the right to rectification of your personal data;
- the right to erasure of your personal data or the right to restriction of processing;
- the right to object against the processing of your personal data;
- the right to lodge a complaint with a supervisory authority, i.e. the Chairman of the Personal Data Protection Office.
If you have given your consent to the processing, you have the right to withdraw this consent at any time.
Is your personal data provided voluntarily or obligatorily?
Your personal data is provided voluntarily. However, if you do not provide your personal data:
- we will not be able to establish contact with you, and
- the Law Firm will not be able to duly perform the agreement (entered into with you or with the entity where you are employed). If your personal data is not provided, contact with you or the accurate display of the website may be difficult or even impossible.
Is your personal data used for the purpose of profiling or automated decision making?
Your personal data is neither subject to profiling nor automated decision making.